Minutes from NEIL Con Com meeting, Oct 5, 2008 Oct 6, 2008

Game signup opening schedule, Intercon I t-shirts, Chad's honeymoon, and more… all behind the cut!

Concom Minutes
5 October 2008

• First Things First
  • Game signup opening schedule - 11/5, 11/12, 11/19
    • Barry will open signups at 7:00, Nat should send email to remind him
• Hotel Liason
  • Is not here, did not send a report.
• Bid Chair
  • Department head not here. Sent a report:
    we have had 3 new games added i nteh past month, and one more in the pipeline (iron gm, so in theory more liek 2 more)  and promise of 2 others.
    right now we can acomodate 92-105 people friday evening
    19-78 sat am
    112-205 sat day
    115-140 sat eve
    56-79 sun am
    that is too low on sat, so we need more of course.
    i need outreach to send emails asking for bids, i do not think that has happened?  i have pinged LJ and stuff, but not the outreach bits... can teem contact me on this please?
  • Renee wonders who Anna is targeting to seek new bids - no Threads people beyond those who have already signed up and bid will do so, because the economy is too screwy - perhaps it makes more sense to focus on locals this year.

• Information
  • Thank you blurb will be going out soon
  • Upcoming cons:
    • Carnage
    • TotalCon
  • Nat sent button artwork to Teem for use as an LJ icon
  • We should start thinking about an Arisia party (Information doesn't necessarily have to handle this personally, I just thought it logically belonged in this section)
• Con Suite
  • Followup: Meeting with Kerri and Andrew
    • Went very well
    • Renee wrote a schedule of things that need to happen when during the convention
  • Followup: Con Suite track on schedule
    • Renee and Barry are going to coordinate
  • Call going out for volunteers
  • Con suite email address should go to both Kerri and Renee
• GM Coordinator
  • *crickets*
• Treasurer
  • Is not here, happy honeymoon!
• Ops
  • Buttons!  Shiny happy buttons!
  • Andrew is working on a schedule of events in-convention
  • Andrew still needs a minion
  • Followup: StitchAmerica
    • Shirt samples!
    • Womens' options: Red/black babydoll, or purple
      • Consensus is purple, up to 2XL
    • Men's options: either a 50/50 polyester/cotton blend, or a 100% cotton pique polo
      • Consensus is 100% cotton in black (up to 3XL)
• Pubs / Art
  • Not here, sent a report: We need to get the final decision on the Intercon I shirt color(s)/style(s)
  • See above
    This is needed for the following purposes: - to prepare the final art for the web site for shirt ordering. - to prepare final color and thread count files for deliver to the shirt guys when we order Other than that, the absolutely awesome Anita has been keeping the flyer updated with the games on the monthly basis from Anna's updates. Once the shirt stuff is settled, art focus moves to book prep. Remember to make sure that information about deadlines for Bio's get out to people. Also, please make sure we get vendor ad info and graphics if anyone new comes along or changes are needed. That is about the lot of it from your Art Product Team :-)